what can i say instead of just checking in
Email threads can easily get buried, team members get stuck in ruts, and to-do items fall through the cracks. WebInstead of saying I just wanted to follow up, you can say can we schedule a follow-up on. This alternative works well when we want to set up a meeting to discuss matters. Here are a few unique ways to follow up without making your contact tune out. Heres a quick comparison of using an email-focused approach vs more flexible methods of communication: For example, some clients may welcome the occasional phone call as a much-needed break from the monotony of responding to emails all day. If you dont, think of one. Example: Hey, [client name]. WebSometimes the best way to say just checking in is to just come out and say it. Sometimes you need to find out where a task stands or how a project is progressing, be it from a member of your team, a project partner, or client contact. Finally, you might benefit from looking into the following follow-up email samples: Hi Mike,Whats going on with the mission at the moment? ", "Hi, Did you know that we are mentioned by [media source] as one of the best companies to work with? And yet, its absolutely vital for your business to keep conversations moving forward. Just checking in to see if youve completed that report I asked for. Just checking in to make sure youre coming to the meeting. Just checking in did you get this, and are you able to meet with me? When we say just checking in, were trying to soften the real message: Dont ignore me. We'll help you get your affairs in order and make sure nothing is left out. Just make sure that the case studies or success stories you provide have some bearing on the prospects specific needs and circumstances. To do so, you should definitely try these phrases. It just briefly lets them know that theyre in your thoughts, which can go a long way in lifting their spirits. Respond on social media. They might respond or not, but youve let them know theyre in your thoughts. Although this is a perfectly good reason to check in via email, there are ways to avoid the just checking in language we all dread. Instagram. Originally published Jul 06, 2022, updated Oct 19, 2022. Get this free checklist to evaluate if if you're ready to retire email (and try something different). Facebook. I just wanted to share my condolences and check in on you. WebThe rule of thumb for just checking in emails is essentially this: If you have a good reason to reach out or new value to provide, reach out. (Correct Version)6 Steps To Politely Remind Someone To Reply To Your Email. This is always a wonderful way to check in, Anwar says. I need to know whats going on before taking the next steps.Thank you,Sam Retch, Dear Mr. Sir,Do you have any updates on this problem? For more examples like this, check out these alternatives to touch base emails. It may also be easier for the person youre asking to think about their emotions first and articulate what theyre feeling, rather than diving into whats behind them. Save time, find new ways to reach out to prospects, and send emails that actually convert. You have leads to nurture, deals to close, and projects to push through. Email them a longer how-to guide. This means you have to make the message hyper-relevant to the specific person youre contacting, drawing on their specific needs, interests, and previous interactions with your company. Ive attached some additional information that I think youll find helpful. If someone in your life is going through a hard time, you might want to quickly check-in to see how theyre doing. subject to our Terms of Use. It can be helpful to explain why the task is important to you, too. Romero, Dear Melissa,Im just checking in to see if I can help. Dont leave them guessing and dont shift the responsibility onto them to propose the next steps. (All good things!) I just wanted to say "Hi" and see if there was anything we could do better? Thank you for your interest in RingCentral. ", "I hope your week is going well! Customer service, support, and engagement, Free and unlimited video meetings and team messaging, Drive efficiency with all your work on one platform, Discover hundreds of apps that are vital for your business, Join our developer community and build custom workflows, The trouble with just checking in emails, 7 alternatives to just check in (with examples), RingCentrals integration with Gong.ios AI analytics engine, NEW: Customer Service Essentials bundle for small businesses, 15 top communication tools for small businesses, 13 more effective alternatives to just touching base emails, 4 clever ways to cut down on back-and-forth emails, If you told them youd follow up with them within a set timeframe, If they missed a meeting or call without providing an explanation, If they verbally committed to sign a contract but then went AWOL, If they started a product trial and youre still waiting for their verdict, If they havent come back to you after internal discussions. When we are vulnerable with others, they are more likely to reciprocate that vulnerability, Jackman says. We're committed to your privacy. Next time you reach out to your contacts, be sure to steer clear from using just checking in.. (All good things!) Were living in the age of the customer, where experience reigns supreme. Get access to all our premium plans free of cost for a week! For more information, check out our, 30 Better Alternatives to the"Just Checking In" Email, Pop up for DOWNLOAD FREE SALES EMAIL TEMPLATES. Check how things are going as their contract with a competitor is winding down. Did this thread get buried? Point out business weaknesses. This link will open in a new window. This will further solidify that you're interested in them and their business. Then ask straightforwardly how the project is coming along. for your reference. 11 Things To Say Instead Of Just Checking In Ive Been Thinking Of You Lately Id Love To Hear How Youre Doing, If You Want To Share Id Like To Hear How Youre Really Going How Are You Managing Things Right Now? How Have You Been Feeling Lately? So How Was This Year For You? Can I say just checking in? What do we mean by that? You can check in on a friend or family member and let them know youre there for them when theyre ready with this message. Example: Hey, [contact name]. Grammarly helps you communicate confidently Your sisters been super distant since she lost her job, and you want to make sure shes OK, but theres something about the phrase checking in that makes you cringe. Samuelsonif(typeof ez_ad_units!='undefined'){ez_ad_units.push([[250,250],'grammarhow_com-large-mobile-banner-1','ezslot_3',116,'0','0'])};__ez_fad_position('div-gpt-ad-grammarhow_com-large-mobile-banner-1-0'); Youve seen the best ways to say I just wanted to follow up. So, its time to look at how to write a follow-up email with the phrase. 2023 BDG Media, Inc. All rights reserved. I would love to talk about the project youre working on. They may thank you for your concern, or ask why theyve been in your thoughts then, you can launch full throttle into the convo you want to have. Theyre the bane of our inbox existence. We have a ton of relevant blogs and sales email templates that you might want to use. This will help you build a relationship as a trusted advisor with them. You might find this useful. Ive attached a few case studies that I think youll find interesting. If they seem a bit lost, psychologist Charmain Jackman Ph.D. suggests sharing an observation about their behavior, and maybe some suggestions about what to do: I notice that you seem more withdrawn; would you like me to come over this week? of an actual attorney. Do you have a few minutes Tuesday at 2:30 Eastern to chat about it? And if you cant think of a single legitimate reason to follow up that would be beneficial to the recipient, dont. Example: I found your article to be so insightful to professionals navigating X, I learned so much more about X from it yesterday.. Sometimes people are just too busy to get back to you. (No matter what context its used in, itll always kind of sound like your boss is chasing down a report 20 minutes before the deadline.) And if they never responded to your first email, chances are they didn't feel it was worth their time. I re-shared it and wanted to convey my interest in person. Recommend an event. Would you oblige our request? Hope your week is going great! This link will open in a new window. December 22, 2021, It takes almost no thought or time to write a "just checking in" email. HubSpot uses the information you provide to us to contact you about our relevant content, products, and services. Maybe they missed your last email. Instead, you can get more creative and establish a personal connection that will make your prospects feel valued. Remember: You have to actually write the post, of course. Now, take a look at these follow-up email examples to see how this alternative works: Dear Christina,Do you have any updates on the matter at hand? Example: We see your business is trying to improve on X, we believe you could benefit from enacting Y for Z outcome.. A Guide to Using Plain Language in Writing. Here are some ideas for messages you can include in a formal check-in email. List Of 30- Alternative Follow-up Strategies To "Just Checking In" Personal Check-ins. (Correct Version), 6 Steps To Politely Remind Someone To Reply To Your Email, 30 Best Replies To Whats Up? (Funny & Friendly), Comma after Regards in Emails (Best Practice), Is Best Regards Capitalized? Send them a blog post from your company. Do you mind if I go ahead and close your case? Other times theyre waiting for the go-ahead from another project partner. For information about opting out, click here. What to say instead: Its better to use inclusive or motivating language that champions an individual employee or team, Liou suggests. WebOne of the most worthless things to say at the beginning of a call to a prospect or customer is Im just checking in with you. (The Probation Officer call.) ", "Hi, I remember you showing interest on [topic] in our last meeting. If your goal is to impress your potential decision-maker, aka prospects, make them have a good time reading your email and want them to respond to you. i just called. But thats precisely the problem. Then we could meet for a 15-minute video walk-through so you can see if [software] is the best solution for you. Reach out to a new C-level executive. Sometimes, just asking how someone is (sincerely) is a meaningful gesture. This website uses cookies to improve your experience. Write with Grammarly. (Say I apologize for the inconvenience instead) No one likes excuses, and it puts you on the defense. OConnor, Dear Jerry,I just wanted to follow up in case you missed my last email. In a polite or formal email, its often a good idea to let the person know the purpose of the message right away. Provide them with a short piece of actionable advice. Example: Your business has grown significantly over the last year, but that growth could be stunted by X weakness in your strategy. If you pray for your friends well-being, you might let them know theyre in your. How to say just checking in professionally Option #1: Stick to work-related questions Option #2: Use open-ended statements Option #3: Offer support Option #4: Schedule a meeting How to write a checking-in email for a business contact The wrong way to write a checking-in email The right way to check in with someone over email Are you over email? Try another search, and we'll give it our best shot. This could be a case study, a testimonial video, a breakdown of pricing options, a list of product integrationsanything that can help crush the doubts or objections they may still have. Asking for a status update is a good way to make sure things stay on track. Then provide a suggestion for how to get there. . 2. It even proofreads your text, so your work is extra polished wherever you write. Meetings are more professional, and its easier to get all your points across without anything being lost in a digital email format. This makes it easy for you to speak your mind, share proposals and updates. This gives them an example of what's possible with your company. Example: We have a new addition to our executive team, here is an overview of the changes to come upon their arrival.. Discover why video marketing is the most effective way to engage with consumers today. Here are some examples of how to send a follow-up email: Dear Hansen,I just wanted to follow up on my previous email. You might find them useful. This can often come as a major relief to someone whos suffering from stress in addition to illness or grief. With time passed, your old prospect could be looking for a new company. Your friend might have lost someone close to them, or they might be stuck at home sick. Next time you reach out to your contacts, be sure to steer clear from using just checking in. Should I make that happen? Point out business weaknesses. Im happy to be of service.Kind regards,Mr. Dont apologize for doing your job, apologize when it is merited. 1 Ask Drop the checking in wind-up and ask for an update politely and directly. Theyre the bane of our inbox existence. I could set you up with a free trial account. 17. As a writer for a popular blog (this one) and a freelance PR professional, I get follow-up emails regularly. Even if they do not need your help, its likely that theyll at least give you a status update on matters to show you why your support is unnecessary. Example: Congratulations on your latest funding round! I read your blog post about email funnel strategies yesterday. Just checking in!, with its requisite cheery exclamation point, wont always cut the mustard. When an email just wont cut it Keeping in touch with your contacts doesnt have to be an email-only affair, of 3. ", "Hi, here is a demo video on our products/services. I wanted to remind you about the trial period that ends by the weekend. Its likely you and your contacts and sales leads have some common interests. Last Friday, we talked about growth strategies over lunch, and you shared some thoughts. It usually means that we dont expect any updates in the email reply, but we want to meet with them in person before we make any final decisions about whats going on. While Guilt-tripping your prospects into responding to you is said to be the worst approach ever, it has its own benefits if done subtly and gets you responses. Do you have anything to tell me?All the best,Mr. 2. And beyond the handy app that has messaging and video conferencing built in, RingCentral also has an outbound contact center thats designed for sales teams to reach out to prospectsand get timely responses. ", "Hi, we are featured on Forbes for our amazing quality of service. If its been a while since youve seen your friend or family member, you can let them know you miss talking to them and just wanted to say hello. Suppose its been over a week since you had a call or face-to-face meeting with a prospect and they still havent got back to you with a buying decision. Has there been any progress on works well if you want to follow up and ask for direct work updates. 14. Free and premium plans, Customer service software. If you know what the persons been working on lately, you can check in by asking about that specific thing. For example, they might be fully engrossed in a major ongoing project, or awaiting a decision from their leadership team, or biding their time until they receive more funding. We prefer a more straightforward approach. Usually, theyll be happy to reply shortly after you send it. Our goal is to create English lessons that are easy to understand for everyone. Here are some different ways you can say, Just checking in on you, to someone whos experienced a loss or tragedy. Sharing your own story can be a very good way to focus on feelings, and the person youre talking to can follow your lead. ", "I've been meaning to ask, how did the conference go? I just want to follow up is synonymous with I just wanted to follow up. You can use either phrase to mix up your writing. Also, notice how in the example above theres no compelling reason for Anna to respond to Toms message. How does next Wednesday work for you?. 13. In a polite or formal email, its often a good idea to let the person know the purpose of the message right away. How do I not say just checking in? Sometimes the best way to say just checking in is to just come out and say it. Just checking in!, with its requisite cheery exclamation point, wont always cut the mustard. Of course, you could be turned down for the support. for your reference. They show how our past clients in [their industry/niche] have worked with us to achieve [relevant goals]. If you decide to register (or you already have), let me know so we can get together for coffee or lunch. But you can go one step further by offering to help in any way you can. i just wanna. Hows Friday at 3?). Let them know when youre available to talk, or just let them know they can reach out at any time. Although this is a perfectly good reason to check in via email, there are ways to avoid the just checking in language we all dread. This is me following up! Worried about a friend? Imagine you are a business owner. So lets take a look at some better alternatives to the just checking in email. Its also another specific thing that gives them a clear boundary: were talking about this right now, not everything else. (In fact, I timed that, and it took 19 seconds for me to type.). If the prospect has gone completely silent, send a breakup email to close the loop. Give them clear-cut options so its easy for them to answer. Well, one of the biggest culprits that get conversations stuck in the mud is probably the just checking in emaila phrase so overused that it can make your contacts reluctant to even read your messages, let alone respond to them. Its best to do so in an email, and its a good idea to word your note more formally. Use the request for a status update as a call-to-action, and make it time-sensitive so youre more likely to get a response. Example: Congratulations on your well-deserved promotion at X! One important tool you can use to connect is social media. If your inbox is anything like mine, it tends to get unruly fast. Warren. Reference a relevant blog post. She said your team is still looking for the right project management tool. Send them a blog post from your company. Martin holds a Masters degree in Finance and International Business. This lets the person know youre thinking of them and that you understand theyre having a hard time. Heres a tip: Want to make sure your writing shines? I have plenty of skills that could be useful in this situation.Kind regards,George Sorrow, To Henrietta,Do you need any support from me on the project? This lets the person know they've been on your mind, Anwar says. Find out what to do and discover resources to help you cope. Emails get lost in busy inboxes. 7 alternatives to just checking in (with examples) 1. I wanted you to know Im thinking of you. Thought you would like to visit. Usually, however, these scenarios have two things in common: Any or all of the following situations all but necessitate a "just checking in" call or email: Its important to note that there will be times where you shouldnt just check in and thats when they arent actual qualified prospects, or when they have clearly asked to stop communicating. If it was an article that made you think of checking in with that person, this message could be a good choice. Next time you reach out to your contacts, be sure to steer clear from using just checking in. Would you like a demo? Loss is hard. Invite the prospect to an upcoming webinar or educational event your company is hosting. And if you cant think of a single legitimate reason to follow up that would be beneficial to the recipient, dont. (Say I apologize for the inconvenience instead) No one likes excuses, and it puts you on the defense. Hows Tuesday morning?. I expected it on my desk last night but have yet to receive anything from you.Thank you,Missy Winter, Dear All,Where are we with the team cohesion exercises? Move your previous message to the top of their inbox by asking if they might have missed your last email. I liked what you had to say about building trust with new subscribers. Therefore, that could push someone to update us much quicker than they would have if we said nothing.if(typeof ez_ad_units!='undefined'){ez_ad_units.push([[728,90],'grammarhow_com-medrectangle-3','ezslot_6',106,'0','0'])};__ez_fad_position('div-gpt-ad-grammarhow_com-medrectangle-3-0'); Lastly, the following email examples will help you understand this one: Dear Stu,Where are we with the report? Please let us know what you think! Im free to help out wherever Im needed.Let me know what I can do,Mr. Describe a potential opportunity. I notice you havent sent me any follow-up emails yet.Please inform me when you get a moment,Mrs. Sometimes you need to know where a project or task stands. Instead of using the same old tired words, "Just Checking in" in your emails, try one of these creative alternatives. Have you had obstacles since implementation?. They might not want to talk about whats going on or how theyre feeling, but they could come up with some ideas for you to help. Although this is a perfectly good reason to check in via email, there are ways to avoid the just checking in language we all dread. I know youre having a hard time, and Im here if you want to talk. In fact, these are probably the three best non-email alternatives to staying connected with your contacts: And if you can think of scenarios where any of these alternatives wouldve come in handy, then you should probably have a communication tool that gives you all three options. Bring their attention to something their competitor is doing well and ask how they plan to address it. They may still have big gaps in their understanding of your product or have doubts about its ability to deliver the results they need. Updates On Product/Services. 11 Things To Say Instead Of Just Checking In Ive Been Thinking Of You Lately Id Love To Hear How Youre Doing, If You Want To Share Id Like To Hear How Youre Really Going How Are You Managing Things Right Now? How Have You Been Feeling Lately? So How Was This Year For You? Can I say just checking in? Im keen to hear about your progress.Thank you for your time,Sarah, To Mr. Dinners,Can we schedule a follow-up whenever youre next free? Get this free checklist to find out if it's time to consider an email alternative. I had lunch with Kristina Smalley yesterday and your name came up. Grammarly can check your spelling and save you from grammar and punctuation mistakes. Congratulate a potential decision-maker on a promotion. ", "Hi, I share the same viewpoint as yours about your post on social media platforms (like Facebook, Linkedin or Twitter). This is another way to rekindle a conversation you began before. Successful sales reps meet their prospects where they are. And if you can't think of a single legitimate reason to follow up that would be beneficial to your prospect, don't. If you suspect your contact has just forgotten about a project, offer some context in your message to jog their memory. Usage of any form or other service on our website is Occasionally, you might want to get in touch with a prospect, client, or customer just to stay on their radar and to let them know that you have their best interests in mind. Nothing induces a world-weary sigh from working professionals like a just checking in email. Although this is a perfectly good reason to check in via email, there are ways to avoid the just checking in language we all dread. 11 Things To Say Instead Of Just Checking In Ive Been Thinking Of You Lately Id Love To Hear How Youre Doing, If You Want To Share Id Like To Hear How Youre Really Going How Are You Managing Things Right Now? How Have You Been Feeling Lately? So How Was This Year For You? How do you say just wanted to The rule of thumb for "just checking in" emails is essentially this: If you have a good reason to reach out or new value to provide, reach out. If you know someone whos struggling through feelings of grief, you can help by reaching out with just a few words. We listed alternatives that you can use in the email body or email subject lines. Example: Good morning, I came across an interesting article that reminded me of a previous conversation we held about X. ", "Hi, I haven't heard from you all week. Let me know if we can discuss this elaborately? How to quit: Changing but to and helps you look for two positive outcomes, rather than looking for reasons you cant reach a goal or complete a task. The fees for the advice of an attorney should not be compared to the fees of do-it-yourself online Your inbox is flooded with notifications and emails - A lot of them are sales pitches and follow-up emails, saying "Hi, Do you have time," or that says "Hey! Check how things are going a month after implementing a competitor's product. Heres what to say instead of I just wanted to follow up in an email: In the rest of the article, well explain how to use each of the alternatives by providing email samples. Whether youre networking or pursuing a sale, when you want to stay on your contacts radar, begin with one of these approaches. Prospects will often ask for more time before they can make a decision or continue discussions with you. 2. How to quit: Changing but to and helps you look for two positive outcomes, rather than looking for reasons you cant reach a goal or complete a task. WebOne of the most worthless things to say at the beginning of a call to a prospect or customer is Im just checking in with you. (The Probation Officer call.) In your research, have you identified a potential opportunity for their company? How are you doing doesn't quite send the message that you truly want to know how someone is feeling, coping, or experiencing at any given moment, Bisma Anwar, LMHC, a therapist with therapy platform Talkspace, tells Bustle. This link will open in a new window.
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